Information Governance
Records Management Policy and Strategy
Records Management is a discipline which aims to systematically control the creation, maintenance, use and disposition of an organisation's records in all formats throughout their lifecycle.
The development and implementation of Records Management policies and procedures are intended to ensure that the University of Stirling:
- Produces and retains in an easily accessible manner authentic, reliable records which provide evidence and information on its decisions and activities.
- Reduces operating costs in terms of equipment and staff time and increases efficiency and productivity through faster, easier retrieval.
- Retains records for as long as they are needed to support its work and defend its interests in an organised, secure and controlled manner.
- Destroys records with appropriate care for confidentiality as soon as they are no longer required.
- Meets its legal obligations in record keeping with particular regard to the Data Protection Act (1998) and the Freedom of Information (Scotland) Act 2002. The FoISA requires the University to provide public access to much of its information and it is essential that records are properly managed to facilitate this.
- Identifies and protects the vital records essential to the University’s continued and effective functioning.
- Identifies and preserves records of archival value deemed worthy of permanent preservation.
The University of Stirling's Records Management Policy and Strategy can be viewed below:
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Records Management Policy Document (PDF 34 KB) |
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Records Management Strategy Document (PDF 48 KB) |
